How Do I Print and Email Payslips in the Online App?

In the online (web/mobile) app, payslips are generated from the Pays screen using the Payslips wizard. You can produce payslips for the current pay run or across a date range spanning multiple pay runs.

Payslips For This Pay Run

1. Open the Pays screen and select the pay run you want.
2. Click the Payslips button and choose This Pay Run from the menu.
3. On the Create Payslips step, optionally add a note to include on all payslips, choose a Payslip Theme (Original Style or Bordered Table Style), and a Payslip Format (Classic or Classic for windowed envelopes). Under Export Options, choose one of:
   • Print and email payslips — generates a PDF for download and then emails each employee
   • Print payslips — generates a PDF for download only
   • Email payslips — emails employees without generating a downloadable PDF
4. On the Select Pays step, confirm or adjust which completed pays to include, then click Next.
5. If you chose a print option, the Print/Preview Payslips step generates the PDF automatically. Click Download to save it. On the mobile app, a Share button also appears so you can send the file directly from your device.
6. If you chose an email option, the Email Payslips step shows a list of employees to be emailed. You can optionally enter a custom Email Subject and Email Body (leave blank to use the defaults). Click Send Emails Now to dispatch the payslips. Each row shows a Sending, Sent, or Pending status as emails are processed.

Payslips For Multiple Pay Runs

1. Click the Payslips button and choose Multiple Pay Runs.
2. Enter a date range, then select the employees to include.
3. Continue through the same Create Payslips, Select Pays, print, and email steps as described above.

Setting Up Employee Email Addresses

Before emailing payslips, each employee must have an email address and payslip emailing enabled. Go to Employees >> Details >> Email Options and set the Email Address and tick Email Payslips Enabled?.

For the desktop app equivalent, see How Do I Print and/or Email Payslips?