Answer
In New Zealand there is no legal requirement to give employees a payslip. However, you must keep accurate wage, time, holiday and leave records for every employee for at least six years, and employees can ask to see their own records at any time. Providing a payslip each pay is good practice and the easiest way to show an employee how their pay was worked out.
What a payslip should show
When you provide a payslip, it is good practice to include:
- Gross pay, before any deductions.
- PAYE and any other deductions, each shown separately, such as student loan repayments, child support and the employee's KiwiSaver contribution.
- Net (take-home) pay.
- The hours worked and the rate of pay.
- KiwiSaver employer contributions and ESCT, where they apply.
- Leave balances, such as annual holidays and sick leave.
If an employee does not receive a payslip, or it does not contain enough information, they can ask you for the details they need.
How Lightning Payroll helps
Lightning Payroll payslips show your company name and IRD number, gross pay, PAYE and other deductions, net pay, KiwiSaver contributions, leave balances and year-to-date totals, so your employees can see exactly how their pay was calculated. You can turn individual sections on or off for each employee. See How Can I Adjust What is Shown on the Payslips?
For the full guidance, see Employment New Zealand — Payslips.
