When Are Annual Holiday Weeks Granted To An Employee?

Annual holidays accrue under the Holidays Act as a grant of weeks on each employment anniversary. Lightning Payroll calculates and adds the grant automatically when the anniversary passes.

Standard entitlement

• Each employee receives four weeks of annual holidays on the anniversary of their employment start date.
• Some agreements specify five weeks (often the case in the public sector or for senior staff); set the higher figure on the employee leave settings.
• The grant is added to the leave balance even if the employee has not used last year's entitlement.

Projected balance vs granted balance

• Between anniversaries, the leave tab shows a projected since last anniversary figure - this is the partial accrual toward the next grant.
• The projected figure is display-only; it cannot be cashed up or taken until the anniversary passes and the grant lands on the balance.

How to see what has been granted

1. Open the employee and go to the Leave tab.
2. Click How is this balance calculated? to see the full grant schedule.
3. Each row shows the grant date, leave type, quantity, and source (anniversary, opening balance, manual adjustment).

If a grant is missing or wrong

• Check the employee's start date and last anniversary date are correct.
• Click Insert Due Grants to backfill any anniversary that has passed but did not grant automatically.
• Use the manual adjustment dialog to record a correction if needed.