Answer
To edit a pay in the online (web/mobile) app, navigate to the Pays section and select the relevant pay run. Click Edit Pays to step through each employee's pay in order, or click the edit icon next to a specific employee's name to open that pay directly.
Each pay opens in a tabbed view. Use the tabs on the left to navigate between sections of the pay. The pay summary ÔÇö showing totals for gross pay, tax, and super or KiwiSaver ÔÇö is always visible on the right while you work.
Available Tabs
- Hours & Pay Rates ÔÇö Enter the hours worked and select the pay rate for each row. You can add multiple rows for ordinary time, overtime, and any custom pay rates defined on the employee.
- Leave Taken In This Pay ÔÇö Record leave taken during this pay period. See How Do I Pay Leave? for detailed steps.
- Leave Balances ÔÇö View a read-only summary of the employee's leave balances as calculated for this pay. Use the How is this balance calculated? link for a breakdown.
- Allowances ÔÇö Add or edit allowance rows for this pay. (AU only.)
- Deductions ÔÇö Add or edit post-tax deductions such as union fees or child support.
- Departments ÔÇö Allocate the pay across departments by percentage if the employee works across multiple cost centres.
- Salary/Wage Sacrifices ÔÇö Record salary or wage sacrifice amounts for this pay.
- Tax ÔÇö Review or manually override the tax amount. For AU companies the field label is Total Tax Amount; for NZ companies it shows PAYE and can also record Student Loan amounts.
- Super (AU) or KiwiSaver (NZ) ÔÇö Review the calculated super guarantee or KiwiSaver contributions. NZ users also see ESCT and any compulsory or voluntary amounts here.
- Pay Dates ÔÇö Adjust the pay period end date or the processed/paid date for this individual pay if needed.
- Back Payments ÔÇö Enter a back payment for wages owed from a prior period. (AU only.)
- Bonus/Commission ÔÇö Enter a bonus, commission, directors' fees, or NZ Employee Share Scheme (ESS) payment. (NZ only.)
- Reimbursements ÔÇö Record reimbursement claims against pre-configured categories. (Requires the HR Suite add-on.)
Saving and Completing
When you are satisfied with the pay entry, click Save & Next to save and move to the next employee in the pay run, or Save & Close to return to the pay run list. Once all pays in a run are marked as complete, you can generate payslips and submit to the ATO (AU) or file Employment Information with Inland Revenue (NZ).
For more information on processing the full pay run, see How Do I Process a Pay?.
